Committees under Cyprus Law – What is the Appropriate Agenda for Annual General Meeting

G Kouzalis llc would like to take this opportunity to remind all committees (Management committees of communal complexes situated in the Republic of Cyprus) of the Standard agenda for an AGM (Annual General Meeting). Each agenda can add and amend according to the requirements of the committee. However, there are some standard points / items which must include on the agenda of the AGM.

1. Quorum check of Committees

   It is imperative to ensure that a Quorum is achieve in order for the AGM to take place. Quorum is establishe if there are present at the meeting either in person. Also, with proxy more than 50% of the owners at the complex. In the event Quorum is not achieve, the meeting should postponE for 7 calendar days at the same time and location. On the second meeting, after 30 minutes quorum is achieved by those owners present. Also, by proxy and the meeting can proceed.

2. Election of the meeting president and meeting secretary

   Once quorum has establish, then the meeting can begin, and the meeting president and secretary should elect by the owners present. The meeting president should lead the meeting and the meeting secretary should minute the meeting. Voting should maKe by a raising of hands.

3. Approval of minutes of last year’s AGM

   The minutes of last year’s AGM should approve by all present. The minutes should distribute prior to the AGM to allow owners to re read them (as these should be distribute after the last AGM) and to make any notes or comments. Voting should maKe by a raising of hands.

4. Presentation of committees accounts

   Again, the accounts should distribute prior to the AGM to allow owners to study them. The treasurer of the committee should present the accounts and any questions on the accounts should ask and answer.

5. Election of the committees

   The term of a committee is the term between last AGM and the next. At each AGM the committee of the complex should elect. The minimum members of the committee are as follows:

President / Chairman, Secretary, Treasurer.

The committee should be an odd number to ensure there is always a deciding vote and should be between 3 and 5 members.

6. Any other business

Any owner can use this time to ask any question which has not been covered in the account’s presentation. Some committees do include other items on the agenda such as; progress made by the committee during the current financial year, committee goals / aims for the new year, however the above is the minimum required items.

For more information you may contact our committee department by email on lawfirm@cytanet.com.cy or by calling 00357 23811788